Texas Remote Online Notary (RON) Services

Online Notarization Login

(For Returning Users)

How Does It Work?

Texas law requires a Notary Public to obtain a special online notarization commission from the Texas Secretary of State. The notary must obtain the training and credentials before notarizing online. You can trust that we are highly trained to legally process your documents. You can be anywhere in the U. S. or the world!

1) Upload your document & confirm some details. Our notary emails you a session link. Meet the notary online using your laptop, or desktop computer that has audio/visual functionality.

2) Next, you will answer the identity verification questions correctly as required by law, and upload your valid ID. Documents are signed & notarized digitally during a recorded session.

3) Download your documents directly from our platform.

What is online notarization?

Online notarization allows your document to be notarized remotely using secure video conferencing technology. You meet with a Texas-commissioned online notary, verify your identity, sign electronically, and receive your notarized document without leaving your home. No traffic. No waiting rooms. Progress.

Is online notarization legal in Texas?

Yes. Texas authorizes Remote Online Notarization (RON) under state law. South Texas Notary is commissioned and authorized to perform online notarizations that are legally valid and widely accepted.

What documents can be notarized online?

Common documents include:

Power of Attorney
Affidavits and sworn statements
Consent forms
Business and corporate documents
Immigration-related forms (non-USCIS-issued originals)
Financial and real estate documents (when permitted by the receiving party)

If the document has a heartbeat and a signature line, there’s a good chance it qualifies. We’ll confirm before the session.

What documents cannot be notarized online?

Some documents may require in-person notarization, including:

Certain wills and codicils
Handwritten documents (in some cases)
Documents restricted by the receiving agency or country

When in doubt, ask first. Guessing is a bad legal strategy.

How do I verify my identity?

You’ll verify your identity through:

A valid, government-issued photo ID, and
Secure identity verification questions (knowledge-based authentication)

Yes, it’s strict. That’s the point. You have 2 attempts to pass KBA. After 2 attempts, you must pay for a new notarization session on another date.

Do I need special equipment?

Nothing fancy. You’ll need:

A smartphone, tablet, or computer
A webcam and microphone
A stable internet connection

If you can join a video call, you’re already overqualified.

How long does the online notarization take?

Most sessions take 5–15 minutes once your documents and ID are ready. The longest delays usually involve people looking for their ID while insisting they had it “just a second ago.”

Is my document secure?

Yes. Online notarizations are completed using encrypted platforms with:

Tamper-evident seals
Secure audit trails
Recorded notarization sessions

It’s often more secure than paper notarization. Trees everywhere approve.

Will my notarized document be accepted?

Online notarizations performed by South Texas Notary are widely accepted across the U.S. and internationally. That said, acceptance ultimately depends on the receiving agency. If you’re notarizing for:

A bank
A court
An international destination

Tell us upfront so we make sure it’s done correctly the first time.

Can you notarize documents for someone outside Texas?

Yes. The signer can be located anywhere, as long as:

The notary is commissioned in Texas, and
The notarization complies with Texas law

Geography is optional. Compliance is not.

How much does online notarization cost?

Our pricing is transparent and competitive, with flat-rate options available. No surprise fees. No “processing charges” invented mid-session.

Notice Regarding Identification

The State of Texas requires that your identification be either a valid, unexpired, United States federal or state government-issued identification card. If you cannot present one, then you are allowed to use a credible identifying witness. The credible witness must still provide the acceptable identification card, and will sign an affidavit vouching for the signer's identity. Texas law prohibits any exceptions.

SIMPLY ASK our notary assistant.
Click here!

Certified Online Notary Service

Online notarization is one of the most convenient services we offer. This is a secure, trusted, and legal way to process your documents. From divorce docs, power of attorney, and court orders, we can notarize anything you need. We can even attach notarial certificates to your legal document to ensure it meets compliant legal requirements.

In order to provide this service, a notary public must obtain a special commission from the Secretary of State. We have been commissioned to perform online notarizations since 2020, and we are trusted by business professionals, the legal sector, and the general public. Your notarized docs are emailed directly to you after the session.

It is especially important that you have a good and reliable internet connection, with a device that has audio / visual capabilities. This could be your smart phone, laptop, iPad, or desktop computer. Online notarizations also have an extra step for personal identification validation, in addition to your valid ID. Texas law requires that online notarizations include not just your ID, but you must also answer K. B. A. questions. Knowledge Based Authentication, is a process where you must answer a series of questions that are randomly selected and only relevant to you.

What Can Go Wrong?

It's true. Just like one might encounter issues when notarizing in-person, the online process does have a few kinks. We take the time to guide you through any issues that may arise. Our approach with our online notary clients is to patiently navigate with you, even if it takes a little longer than usual. You can also ask our notary assistant how to set certain settings by clicking on the button on this page!

Here are some common issues:

ID Verification: Some users may have a difficult time answering the randomized KBA verification questions. If you can't pass ID verification, we cannot notarize your docs.
Internet Connection: Your internet connection needs to be solid. Some connections are interrupted with brief moments of video lag. Not to worry! We will patiently work though connection issues, and even reschedule if needed.
Expired ID: Your ID card must be valid, government-issued, and compliant. If your ID card is expired, the notary is not allowed to proceed. You cannot use a picture of your ID card. In fact, you will be asked to upload a pic of your valid ID.
Audio / Video: It is critical that you allow your audio and video device and browser permissions. Both features must be allowed, and it is required per state law. Check your device settings permissions.

What Makes Online ID Verification Different?

In order to complete an online notarization, the notary is required by Texas law to only proceed if the signer passes the Knowledge Based Authentication (KBA). There are no exceptions to this law. These KBA questions are answered at the beginning of the session by you, the signer(s). The notary is not shown your specific questions and answers during KBA, therefore they cannot help you answer them. You are allowed only 2 attempts per day to answer your questions correctly. If you pass the KBA questions, you will then be asked to upload a photo of your valid ID. The final step of online ID verification is a review by the notary of your valid ID photo, and to confirm you passed the KBA. Again, the notary cannot bypass KBA for you. This is essentially an extra step of verification, which is intended to reduce and eliminate fraudulent actions by imposters.